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Presenter Guidelines
Here are a few tips to make sure your experience is successful. Please read carefully, and contact info@delaneymeetingevent.com if you have any questions.
ORAL PRESENTATION GUIDELINES:
TIMING:
Oral presentation speakers will be allowed 20 minutes for their presentation - this includes time for Q & A. Typically 15 minutes for presentations will allow time for questions and the transition between speakers. Each session will be assigned a moderator to assist with speaker transitions and to keep the sessions on schedule. Transition time between speakers will be very brief, so you are required to adhere to this schedule.
AV EQUIPMENT:
Each meeting room will be equipped with a data projector, wireless clicker, screen, and laptop with Microsoft Office 2013 (which will provide backward compatibility for earlier versions of MS Office -2010, 2007, 2003 and 2002 {XP}). Laptops will also have a PDF reader and at least one Web Browser, but may not have direct Internet access. The projector 4:3 native but will scale to 16:9 aspect ratio as well.

Note: The conference will not support "Mac" computers or software. Mac users need to be sure their presentations are Windows or PowerPoint compatible. If your presentation format requires more software or hardware than would be normally present on a well-updated Windows laptop, please contact Delaney Meeting & Event Management at info@delaneymeetingevent.com.
UPLOADING PRESENTATIONS:
Please arrive and check in at the Speaker Preparation Room by the deadlines below to upload your presentation from your flash drive. We cannot guarantee that presentations will get properly uploaded if you wait until the start of your session.
Symposia and Technical Sessions Check-in Deadline
Monday 1:20 - 2:40 PM Monday break 10:00 - 10:20 AM
Monday 3:20 - 4:00 PM Monday break 10:00 - 10:20 AM
Tuesday 8:00 - 9:40 AM Monday break 3:00 - 3:20 PM
Tuesday 10:20 - 11:40 AM Monday break 3:00 - 3:20 PM
Tuesday 1:20 - 2:40 PM Tuesday break 10:00 - 10:20 AM
Tuesday 3:20 - 4:00 PM Tuesday break 10:00 - 10:20 AM
Wednesday 8:00 - 9:40 AM Tuesday break 3:00 - 3:20 PM
Wednesday 10:20 - 11:40 AM Tuesday break 3:00 - 3:20 PM
The Conference A/V Staff will distribute all presentations to the appropriate meeting rooms before the sessions begin. Please do not arrive for your presentation expecting to be able to load your file onto the meeting room laptop at the last minute. This “Speaker Preparation Room” will also be available to preview your presentation or make last minute modifications. If you plan on using video or audio as part of your presentation, you must test your presentation on the conference computer. You should not plan on hyperlinking to a website to present video or audio; instead, embed the content directly into your PowerPoint presentation.
***UPLOADING TALKS: Please bring your presentation to the conference on: flash drive/data stick clearly labelled in the following format: lastname_session number; example Jones_S01.

All sessions have been given an identifier to use when you name your file. Please refer to list below and use the appropriate session number only – all symposia start with “S” and all other tracks start with “T”. UPDATE: Symposia are listed below; tracks will be announced soon!
  • S-01. Emerging Synthetic Biology Technologies for Invasive Species Management
  • S-02. Emigration of Fish from Midwest Impoundments: Impacts, Challenges, and Opportunities
  • S-03. Agriculture and Wildlife Coexistence in the Midwest United States
  • S-04. The New Normal: The Effects of Extreme Rainfall on Habitat, Management, and Recreation
  • S-05. The Nature Conservancy’s Emiquon: 20 Years of Science-based Planning, Restoration and Management of a Large River Floodplain
  • S-06. Turtle Research and Conservation Management
  • S-07. Regional R3 Update
  • S-08. Endangered Species Research & Management
  • S-09. Partnerships to Inform Aquatic invasive Species Management
  • S-10. Comprehensive Management of Chronic Wasting Disease: Incorporating Deer Ecology, Epidemiology, and Human Dimensions to Manage CWD
  • S-11. Recent Advancements in Behavioral Guidance Technologies to Deter Invasive Carp
  • S-12. Stories of Success: Turning Collaborative Research into Applied Conservation
  • S-13. eDNA as a Tool for management
POSTER PRESENTATION GUIDELINES:
POSTER SPECIFICATIONS & SET-UP:
Posters will be located in the BOS Center in B11 on the lower level. Note that every poster presenter will be sharing a two-sided, 8-foot wide, free-standing bulletin board. In order to accommodate the quantity of posters, each stand will display four posters, two posters on each side of the board. Please design your poster to a maximum size of 44” by 44” - your poster cannot exceed these dimensions. Push pins will be supplied. If you prefer not to create pinholes in your poster, you might consider purchasing a roll of Velcro, which will affix to the poster stand’s surface.

There will be two separate Poster Sessions and each poster has been assigned to one or the other. Poster Session #1 will be held on Monday, January 27, from 4:20 pm – 5:00 pm; and Poster Session #2 is scheduled on Tuesday, January 28, from 4:20 pm – 5:00 pm.

Your poster has been assigned a specific number, identifying the poster session you’ve been assigned to as well as grouped together with either Fisheries, Wildlife, or Human Dimensions. For example “FM1” is Fisheries, Monday, Poster #1

You will be asked to set up your poster on the board as indicated by this assignment. This will assist attendees in finding a particular poster. All presenting authors are expected to be at their poster during their assigned time to discuss their work and answer any questions from attendees. Additionally, you are encouraged to stand by your poster during the morning break following your session.
SET-UP/TEAR DOWN TIMES:
Poster Session 1 Poster Session 2
Set-up by Monday, 3:00 PM
Tear Down Tuesday, by 10:00 AM
Set-up Tuesday by 3:00 PM
Tear Down Wednesday, by 10:00 AM
PRACTICAL TIPS ON DESIGN:
  • Use big text. Your poster’s title should be large enough to reach from approximately 10 feet away. A recommended font size for a title is 84 pt.
  • Keep posters visual. Let graphics and images tell the story.
  • An effective poster will engage colleagues in conversation.
  • A great resource for preparing an effective poster is available at: http://www.ncsu.edu/project/posters
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