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Presenter Guidelines
Here are a few tips to make sure your experience is successful. Please read carefully, and contact us if you have any questions.
ORAL PRESENTATION GUIDELINES:
TIMING:
Unless otherwise arranged with a symposium organizer, oral presentation speakers will be allowed 20 minutes for their presentation - this includes time for Q & A. Typically 15 minutes for presentations will allow time for questions and the transition between speakers. Each session will be assigned a moderator to assist with speaker transitions and to keep the sessions on schedule. Transition time between speakers will be very brief, so you are required to adhere to this schedule.
AV EQUIPMENT:
Each meeting room will have a data projector, screen, and laptop. Microsoft Office 2013 will be present, which will provide backward compatibility for earlier versions of MS Office (2010, 2007,2003 and 2002 {XP}). Laptops will also have a PDF reader and at least one Web Browser, but may not have direct Internet access.

Please bring your presentation to the conference on: flash drive/data stick (clearly labeled with presenter name_track name_presentation date and time, for example Jones_Wildlife_Tuesday 800AM). Personal laptops will not be accepted.

Note: The conference will not support "Mac" computers or software. If your presentation format requires more software or hardware than would be normally present on a well-updated Windows laptop, please contact Delaney Meeting & Event Management at meg@delaneymeetingevent.com, as well as the session moderator.
PRESENTER CHECK-IN ONSITE/SPEAKER PREPARATION ROOM:
Please arrive and check in at the Speaker Preparation Room prior to your SESSION (not your individual presentation time) to upload your presentation from your flash drive. We cannot guarantee that presentations will get properly uploaded if you wait until the start of your session. The Program Chairs request that you submit your slides 24 hours prior to the start of your session. The Conference A/V Staff will distribute all presentations to the appropriate meeting rooms before the sessions begin. Please do not show up for your presentation expecting to be able to load your file onto the meeting room laptop at the last minute. This Speaker “Preparation Room”“ will also be available as a quiet space you can use to review your presentation or make last minute modifications. If you plan on using video or audio as part of your presentation, you must test your presentation on the conference computer. You should not plan on hyperlinking to a website to present video or audio, embed the content directly into your Powerpoint presentation.
LIGHTNING TALK GUIDELINES:
The Midwest Fish & Wildlife Lightning Talk Session will be held during the concurrent technical sessions on Wednesday, January 31, 2018, from 8:00 AM – 9:00 AM. This session will include 6 presentations and each talk will be eight minutes in length, with an additional 2 minutes for questions.

The purpose of a Lighting Talk is to articulate a topic in a quick, clear, and insightful manner. The presenter has a maximum 8 minutes to deliver their message, and it is recommended to use a max of 3-5 slides. The 8-minute time slot should ensure presenters are on point, succinct in their delivery but at the same time creative with their content.
Practical Advice for Preparing a Lightning Talk:
  • Share information but resist the temptation to explain in detail.
  • Use more pictures and fewer words; text at least 50 pts.
  • Use standard fonts (e.g. Times New Roman, Arial, etc.).
  • Rehearse your presentation to be certain that it falls within the allotted time limit.
Before the Session:
  • Please bring your presentation to the conference on a flash drive/data stick (clearly labeled with presenter name_track name_presentation date and time
  • Deliver to the Speaker Preparation Room no later than 12:00 noon on Tuesday, January 30th to upload your presentation.
During the Session:
  • Please be seated in the front row so that you can move to the lectern quickly at the end of the previous talk.
  • Lightning Talks are strictly 8 minutes in duration with a 2- minute Q&A time period and a 1-minute changeover period to allow the next presenter to approach the lecturn.
  • A timekeeper will signal you at the 8-minute mark, so that you can shift to Q&A. If you use the entire 8 minutes for the presentation, you will not be able to take questions. Transition time between speakers will be very brief, so you will need to adhere to this schedule.
  • Each presenter will speak from the standing lectern/podium with a stationary microphone, and the laptop will be on the podium.
POSTER PRESENTATION GUIDELINES:
(Applicable for General Contributed Posters and Student Research-in-Progress Posters)
EQUIPMENT/POSTER SPECIFICATIONS:
Posters will be located in Wisconsin Convention Center; 1st Floor: Ballroom C & Foyer. Note that every poster presenter will be sharing a two-sided, 8-foot wide, free-standing bulletin board. In order to accommodate the quantity of posters, each stand will display four posters, two posters on each side of the board. Please design your poster to a maximum size of 48” by 48” - your poster cannot exceed these dimensions.

Push pins will be supplied. If you prefer not to create pinholes in your poster, you might consider purchasing a roll of Velcro, which will affix to the poster stand’s surface.

Each poster has been assigned a # (for example, P01-1) and will be grouped together in a Track (for ex Fisheries or Wildlife) You will be asked to set up your poster on the board as indicated by this assignment. This will assist attendees in finding a particular poster. A list will be published in the final program book and distributed onsite.
PRACTICAL TIPS ON DESIGN:
  • Use big text. Your poster’s title should be large enough to reach from approximately 10 feet away. A recommended font size for a title is 84 pt.
  • Keep posters visual. Let graphics and images tell the story.
  • An effective poster will engage colleagues in conversation.
  • A great resource for preparing an effective poster is available at: http://www.ncsu.edu/project/posters
TIMING:
SET UP: Monday, January 29 from 1:00 p.m. – 6:00 p.m. and Tuesday, January 30 (all day)

The Trade Show & Poster Social is scheduled for Tuesday, January 30 • 6:00pm - 9:00pm. All presenting authors are expected to be at their poster during that time to discuss their work and answer any questions from attendees.

TEAR DOWN: Please remove your poster NO LATER THAN 10:30 AM on Wednesday, January 31st.
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